# Address List (Display Specified No. of Items)
Device Management > Address Book > Address List (Display Specified No. of Items)

You can change the contents of the Address Book. Users and groups can be registered to the Address Book.
This page displays the specified number of items and/or displays the address list in the specified view type.
To display the full list of the registered addresses, click To Address List (Display All Items) to go to the Address List (Display All Items) page.

For details about the Address List (Display All Items) page

Note

- Settings for the Address Book can be configured by the following administrators and users if Managed Client is not specified on the Central Management page:
  - User Administrator
  - Login users
    When user authentication is enabled, a login user can change his/her user information.
- The User Code option is available only when user authentication is disabled, or if user code management has been set to limit functions by user code. The User Code option does not appear if users are authenticated through Basic Authentication, Windows Authentication or LDAP Authentication.
- Access privileges can be given to individual users/groups registered to the Address Book. Depending on given privileges, a User may edit or delete stored documents/jobs/information about the Address Book, even if he/she is neither User Administrator nor owner of them.

For details about the Protect Destination: Permissions for Users/Groups page

### View

Select from the following items you want to display in the list:

- All
- User
- Group
- User code
- Fax
- Email Address
- Folder
- Locked Out User

Note

- Locked Out User appears only when Basic Authentication (User Authentication performed using Address Book data stored on the device) is enabled, and when you are logged in as User Administrator.

### Search for

Select a search item in the Search for list, enter a search string in the box to the right, and then click Search to start searching for users and groups that match the search criteria.
Available search strings depend on the search item selected.

Note

- To clear the current search criteria and search results, click Clear Results.
- If Group is selected for View, only Registration No. and Name are displayed here.

#### When selecting Registration No.

A number between 1 and 50000 can be specified.

#### When selecting Name

Up to 20 characters can be entered.

#### When selecting User Code

Up to 8 digits can be entered.

#### When selecting Fax Destination

Up to 128 alphanumeric characters can be entered.

#### When selecting Email Address

Up to 128 alphanumeric characters can be entered.

#### When selecting Folder

Up to 128 characters can be entered.

### Page control buttons

Click the buttons above the list to change the display page.
The total number of pages and current page number are displayed between the button and the button.

#### Go to the first page. button

Displays the first page.

#### Go to the previous page. button

Displays the previous page.

#### Go to the next page. button

Displays the next page.

#### Go to the last page. button

Displays the last page.

#### Page box and Go button

Displays the specified page. Enter the number of the page in the Page box, and then click Go to display it.

### Display Items

Select the number of display items per page.

### Number of Registered

Displays the number of users and groups registered to the Address Book.

### Programmed User Code

Displays the number of user codes registered to the Address Book.

### List of display items

Click the option button to the left of the registration information to select a user or group.
The items displayed are as follows:

Note

- You can specify whether to display or hide items, or their display order on the Maintenance page.
- The option buttons do not appear if Managed Client is specified on the Central Management page.
- If there is no information entered for Title 1 to Title 3, User Code, Volume Used, Previous Volume Used, Last Reset Date, Fax Destination, Email Address, or Folder, "---" appears.
- Volume Used, Previous Volume Used, and Limit Value are expressed in units. A "unit" is a per-page numerical value that you can assign to paper sizes and print functions (Printer/Copier). Specifying unit counts allows you to limit user printing according to the combination of paper sizes and print functions (Printer/Copier). Use the Print Volume Use Limitation page to specify unit counts and print limits.
- Volume Used, Previous Volume Used, Last Reset Date, and Limit Value will appear only if User Authentication Management is set to User Code, Basic Authentication, Windows Authentication, or LDAP Authentication, and Stop Job or Finish Job and Limit is selected for Machine Action When Limit is Reached on the Print Volume Use Limitation page.
- "---" will appear for Volume Used and Limit Value if Off is selected for Print Volume Use Limitation on the Add User or Change User page.

#### Type

Displays the type of user.
The icon indicates a user. The icon indicates a group.

#### Registration No.

Displays a user- or group-specific number assigned when the user or group is registered to the Address Book.

#### Name

Displays the name of the user or group.

#### Display Priority

Displays a priority level for user display order. "1" is the highest priority, and the higher the value, the lower the priority.

#### Freq.

Displays whether the user or group is registered to the Freq. page.

#### Title 1

Displays the tab to which it belongs, when using Title 1.

#### Title 2

Displays the tab to which it belongs, when using Title 2.

#### Title 3

Displays the tab to which it belongs, when using Title 3.

#### User Code

Displays the user code registered for using a machine function. Group user codes do not appear.

#### Volume Used

Displays in units the total volume printed by the user to date. The "group volume" is the total volume (in units) printed to date by all group members combined.

#### Previous Volume Used

Displays the previous total volume printed by the user.

#### Last Reset Date

Displays the date and time of the last reset of Volume Used.

#### Limit Value

Displays in units the user's print volume limit. The "group limit" is the total volume (in units) printable by all group members combined.

#### Date Last Used

Displays the date and time when the device was last used.

#### Lockout Status

Displays whether or not the user is locked out.

#### Fax Destination

Displays the destination of the document scanned by the fax function.

Group fax numbers do not appear.

#### Email Address

Displays the email address of the user. Group email addresses do not appear.

#### Certificate Status

Displays the status of the user certificate.

#### Folder

Displays the users' shared folder. Group shared folders do not appear.

## Buttons

### Refresh

Click to update the currently displayed information.

### Notify Sync

Click to notify a managed client to synchronize with the management server.

Note

- This button appears only if you edit the Address Book when Management Server is specified on the Central Management page.

### Synchronize

Click to synchronize the Address Book of this machine with the server.

Note

- This button appears if Managed Client is specified on the Central Management page.

### Change

Select a user and click Change to display the Change User (Detail Input) page. Select a group and click Change to display the Change Group page.

Note

- This button does not appear if Managed Client is specified on the Central Management page.

### Add User

Click to display the page where new users can be registered.

Note

- This button does not appear if Managed Client is specified on the Central Management page.

### Add Group

Click to display the page where new groups can be registered.

Note

- This button does not appear if Managed Client is specified on the Central Management page.

### Delete

When clicking Delete, the confirmation message about deleting the selected user or group appears.

Note

- This button does not appear if Managed Client is specified on the Central Management page.

### Data Carry-over Setting for Address Book Auto-program

Click to display the template settings page. This page enables you to specify a registration template that you can use to auto-register to the Address Book users who have already been authenticated by an external authentication service.

Note

- This button is displayed only when User Authentication Management is set to Windows Authentication or LDAP Authentication.
- This button does not appear if Managed Client is specified on the Central Management page.

### Maintenance

Click to display the page for backing up and restoring Address Book data.

### Central Management

Click to display the page to specify the settings for Central Management.
Using this function allows you to manage Address Book data, eco-friendly counters, and Print Volume Use Limitation of multiple machines collectively.

##

For details about the procedure (Changing User Information)
For details about the procedure (Adding Users)
For details about the procedure (Deleting Users)
For details about the procedure (Changing Group Information)
For details about the procedure (Adding Groups)
For details about the procedure (Deleting Groups)
For details about the procedure (Backing up)
For details about the procedure (Restoring)