# Add Fax Destinations
Print Job/Stored File > Document Server > Document Server > Send File by Fax > Add Fax Destinations

Use this page to add a destination to which files can be sent by fax from the Document Server. This page appears when you click Fax on the Send File by Fax page.

## Add Destinations: Manual Entry

You can add a destination by directly entering the fax number.

### Line Type

Select the line used for transmission.

### Fax Destination

Enter the fax number. You can enter up to 128 characters, including digits and symbols (*, #, -, and T).
If Cloud Fax is selected for Line Type, you can enter up to 30 digits.

Note

- When using the Advanced Features option, the maximum number of characters you can set for Fax Destination and Advanced Features is 128.

### Advanced Features

In addition to the fax number, you can specify an F-CODE (SUB) and its password (SID). For each setting, prefix the separator strings "S" and "I", respectively, and then enter characters according to the conditions shown below.

- For the F-CODE (SUB) and its password (SID), you can enter up to 20 characters consisting of digits, symbols (* and #), and spaces.

Note

- The maximum number of characters you can set for Fax Destination and Advanced Features is 128, including separators.
- If Cloud Fax is selected for Line Type, Advanced Features is unavailable.

### Save and Add Another

If you click Save and Add Another, the settings are applied and the fields under Add Destinations: Manual Entry are reset to their default values. Click this button to add another destination.

## Add Destinations: Fax Destinations

You can add a destination by selecting it from the Address Book.

### Change Address Book

Specify which Address Book to use:

#### Device

If Device is selected, the Address Book stored on the device is used.

#### LDAP Server 1 to LDAP Server 5

If an LDAP server is selected, the Address Book maintained on the LDAP server that is registered to the device is used.
For LDAP Server 1 to LDAP Server 5, the name assigned using the Device Management - Configuration - Device Settings - LDAP Server page is displayed.

### Switch Displayed Title

Sorts by title and displays users/groups belonging to the selected title tab.
When you select Title 1, Title 2, or Title 3, Current Title appears. To display users/groups belonging to a tab, click the button corresponding to that tab.

Note

- This item appears only when Device is selected in the Change Address Book list.

### Current Title

When you select the tab (button) corresponding to the title selected for Switch Displayed Title, the users/groups belonging to that tab are displayed.
Both users and groups are displayed if All is selected for View. Either the users or groups are displayed if User or Group is selected.

Note

- This item appears only when Device is selected in the Change Address Book list.

### View

Select from the following items you want to display in the list:

Note

- This item appears only when Device is selected in the Change Address Book list.

- All
- User
- Group

### Search for

Select a search item in the Search for list, enter a search string in the box to the right, and then click Search to start searching for users and groups that match the search criteria.
Available search items depend on which Address Book is selected in the Change Address Book list. In addition, available search string characters differ depending on the search item.

Note

- To clear the current search criteria and search results, click Clear Results.

### If Device is selected in the Change Address Book list:

#### Name

Up to 20 characters can be entered.

#### Entry No.

A number between 1 and 50000 can be specified.

#### Fax Destination

You can enter up to 128 characters consisting of digits and symbols (*, #, -, and T).

### If an LDAP server is selected in the Change Address Book list:

Depending on the server and machine settings, the LDAP Authentication page (where you must enter a login user name and password) might appear.

For details about the LDAP Authentication page

#### Name

Up to 128 characters can be entered.

#### Fax Destination

You can enter up to 128 characters consisting of digits and symbols (*, #, -, and T).

#### Email Address

You can enter up to 128 alphanumeric characters.

#### Company Name

You can enter up to 128 characters.

#### Department Name

You can enter up to 128 characters.

### Page control buttons

Click the buttons above the list to change the display page.
The total number of pages and current page number are displayed between the button and the button.

#### Go to the first page. button

Displays the first page.

#### Go to the previous page. button

Displays the previous page.

#### Go to the next page. button

Displays the next page.

#### Go to the last page. button

Displays the last page.

#### Page box and Go button

Displays the specified page. Enter the number of the page in the Page box, and then click Go to display it.

### Display Items

Select the number of display items per page.

### Total No. of Programmed Items

Displays the number of users/groups in the list.
If Off is selected for Switch Displayed Title, the total number of registered users and groups is displayed. If Title X is selected for Switch Displayed Title and the tab (button) is selected for Current Title, the number of users/groups belonging to that tab is displayed.

### List of display items

To add to the destination, select the check box to the left of the user or group.
The list contains the following items:

#### Entry No.

Displays a user- or group-specific number assigned when the user or group is registered to the Address Book. The icon to the left of the entry No. indicates a user. The icon indicates a group.

#### Name

Displays the name of the user or group.

#### Fax Destination

Displays the destination's fax number.

#### Line Type

Displays the type of line used for fax transmission.

#### Advanced Features

If necessary, enter an Advanced Feature code. The Advanced Feature code already appears in the list if it is registered to the Address Book. You can edit the code if necessary.

#### Check Group Destinations

The Check button appears if the destination is a group. Click Check to open the Check Group Destinations page, where you can view users/groups belonging to that group.

## Buttons

### OK

Click to save the settings and return to the Send File by Fax page. The settings configured here are reflected in the destinations list on the Send File by Fax page.

### Cancel

Click to cancel the settings and return to the Send File by Fax page.

##

For details about the procedure (Sending)