# Address List (Display All Items)
Device Management > Address Book > Address List (Display All Items)

You can change the contents of the Address Book. Users and groups can be registered to the Address Book.
This page displays the full list of the registered addresses. It will take a longer time to display the full list if many addresses are registered.
To specify the number of the addresses or the view type of the list, click To Address List (Display Specified No.of Items) to go to the Address List (Display Specified No.of Items) page.

For details about the Address List (Display Specified No.of Items) page

Note

- Settings for the Address Book can be configured by the following administrators and users if Managed Client is not specified on the Central Management page:
  - User Administrator
  - Login users
    When user authentication is enabled, a login user can change his/her user information.
- The User Code option is available only when user authentication is disabled, or if user code management has been set to limit functions by user code. The User Code option does not appear if users are authenticated through Basic Authentication, Windows Authentication, or LDAP Authentication.
- Access privileges can be given to individual users/groups registered to the Address Book. Depending on given privileges, a User may edit or delete stored documents/jobs/information about the Address Book, even if he/she is neither User Administrator nor owner of them.

For details about the Protect Destination: Permissions for Users/Groups page

### Reading... (Can be Edited)/Suspended/Completed

Displays the status of reading the Address Book information. When the device finishes reading, the progress bar will disappear. You can edit the Address Book in the reading process.

### Suspend/Resume buttons

The Suspend button is displayed while Reading... (Can be Edited) is displayed.
The Resume button is displayed while Suspended is displayed.
If you click the Suspend button, the device stops reading the information and the job status is Suspended.
If you click the Resume button, the device resumes reading the information.

### Selected

Displays the number of selected users and groups.

Note

- This item does not appear if Managed Client is specified on the Central Management page.

### Select All/Deselect All

Click Select All to select all users and groups in the list.
Click Deselect All to deselect all selected users and groups in the list.

Note

- This item does not appear if Managed Client is specified on the Central Management page.

### Number of Registered

Displays the number of users and groups registered to the Address Book.

### Programmed User Code

Displays the number of user codes registered to the Address Book.

### List of display items

Select the check box to the left of the registration information to select a user or group.
The items displayed are as follows:

Note

- You can display/hide items you want to display in the address list and specify their display order in the Maintenance page.
- Clicking each item title sorts the address list by its attribute.
- The check box does not appear if Managed Client is specified on the Central Management page.
- If there is no information entered for Title 1 to Title 3, User Code, Volume Used, Previous Volume Used, Last Reset Date, Fax Destination, Email Address, or Folder, "---" appears.
- Volume Used, Previous Volume Used, and Limit Value are expressed in units. A "unit" is a per-page numerical value that you can assign to paper sizes and print functions (Printer/Copier). Specifying unit counts allows you to limit user printing according to the combination of paper sizes and print functions (Printer/Copier). Use the Print Volume Use Limitation page to specify unit counts and print limits.
- Volume Used, Previous Volume Used, Last Reset Date, and Limit Value will appear only if User Authentication Management is set to User Code, Basic Authentication, Windows Authentication, or LDAP Authentication, and Stop Job or Finish Job and Limit is selected for Machine Action When Limit is Reached on the Print Volume Use Limitation page.
- "---" will appear for Volume Used and Limit Value if Off is selected for Print Volume Use Limitation on the Add User or Change User page.

#### Type

Displays the type of user.
The icon indicates a user. The icon indicates a group.

#### Registration No.

Displays a user- or group-specific number assigned when the user or group is registered to the Address Book.

#### Name

Displays the name of the user or group.

#### Display Priority

Displays a priority level for user display order. "1" is the highest priority, and the higher the value, the lower the priority.

#### Freq.

Displays whether the user or group is registered to the Freq. page.

#### Title 1

Displays the tab to which it belongs, when using Title 1.

#### Title 2

Displays the tab to which it belongs, when using Title 2.

#### Title 3

Displays the tab to which it belongs, when using Title 3.

#### User Code

Displays the user code registered for using a machine function. Group user codes do not appear.

#### Volume Used

Displays in units the total volume printed by the user to date. The "group volume" is the total volume (in units) printed to date by all group members combined.

#### Previous Volume Used

Displays the previous total volume printed by the user.

#### Last Reset Date

Displays the date and time of the last reset of Volume Used.

#### Limit Value

Displays in units the user's print volume limit. The "group limit" is the total volume (in units) printable by all group members combined.

#### Date Last Used

Displays the date and time when the device was last used.

#### Lockout Status

Displays whether or not the user is locked out.

#### Fax Destination

Displays the destination of the document scanned by the fax function.

Group fax numbers do not appear.

#### Email Address

Displays the email address of the user. Group email addresses do not appear.

#### Certificate Status

Displays the status of the user certificate.

#### Folder

Displays the users' shared folder. Group shared folders do not appear.

## Buttons

### Refresh

Click to update the currently displayed information.

### Notify Sync

Click to notify a managed client to synchronize with the management server.

Note

- This button appears only if you edit the Address Book when Management Server is specified on the Central Management page.

### Synchronize

Click to synchronize the Address Book of this machine with the server.

Note

- This button appears if Managed Client is specified on the Central Management page.

### Easy Input tab

Click to change/register users in the wizard method.

Note

- This tab does not appear if Managed Client is specified on the Central Management page.

#### Add User

Click to display the page where new users can be registered in the wizard method.

#### Change

Select a user and click Change to display the Change Registration (Easy Input) page, where you can change the user information in the wizard method.
Select a group and click Change to display the Change Group page.

### Detail Input tab

Click to update the currently displayed information.

Note

- This tab does not appear if Managed Client is specified on the Central Management page.

#### Add User

Click to display the page where new users can be registered.

#### Change

Select a user and click Change to display the Change User (Detail Input) page. Select a group and click Change to display the Change Group page.

### Delete

When clicking Delete, the confirmation message about deleting the selected user or group appears.

Note

- This button does not appear if Managed Client is specified on the Central Management page.

### Add Group

Click to display the page where new groups can be registered.

Note

- This button does not appear if Managed Client is specified on the Central Management page.

### Data Carry-over Setting for Address Book Auto-program

Click to display the template settings page. This page enables you to specify a registration template that you can use to auto-register to the Address Book users who have already been authenticated by an external authentication service.

Note

- This button is displayed only when User Authentication Management is set to Windows Authentication or LDAP Authentication.
- This button does not appear if Managed Client is specified on the Central Management page.

### Maintenance

Click to display the page for backing up and restoring Address Book data.

### Central Management

Click to display the page to specify the settings for Central Management.
Using this function allows you to manage Address Book data, eco-friendly counters, and Print Volume Use Limitation of multiple machines collectively.

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For details about the procedure (Changing User Information)
For details about the procedure (Adding Users)
For details about the procedure (Deleting Users)
For details about the procedure (Changing Group Information)
For details about the procedure (Adding Groups)
For details about the procedure (Deleting Groups)
For details about the procedure (Backing up)
For details about the procedure (Restoring)

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