10. Fax

10.1. Connect Devices

• “” port is used to connect fax with telephone line.

• “”port is used to connect external telephone.

| Note: | • It is recommended to use the traditional analog phone service (PSTN: Public Switched Telephone Network) in connecting telephone line. If a digital environment (for examples, DSL, PBX, ISDN or VoIP) used, please be sure to use a proper filter and configure digital settings correctly. For more information, please contact your digital service provider.

10.2. Fax Settings

Fax setting interface includes the following functional setting:

No. | Options | Description
1 | Resolution | You may select the faxing definition from options of “Standard, Fine, Super Fine and Image”. It defaults to “Standard”.
2 | Original Size | You can select the desired size of the document to be Faxed. The available options are A4, Letter and Legal.
3 | Luminosity | You can adjust the luminosity of Fax documents manually or automatically.
4 | Fax Name | Input the fax name and save it.
5 | Fax Number | Input the fax number and save it.
6 | Group Sending | With the feature of multi-address sending, it supports inputting several numbers to be faxed one by one, with the ability of up to 20 fax numbers sent to at the same time.
7 | Delay Sending | With the feature of delay in sending, you may set the fax number and delay time of sending (within 24 hours), making the fax sent upon the time set. 30 fax jobs at most supported now.
8 | Forward the Received | After enabling "Forward to Fax", please set the number to be forwarded; upon receiving the fax, it will forward to the number set immediately; if enabling "Forward and Print" at the same time, the printer will automatically print a copy of fax job for saving after receiving the fax.
9 | Send Settings | You can use the options in Send Settings to set the parameters for sending Fax.
10 | Receive Settings | You can use the options in Receive Settings to set the parameters for receiving Fax.
11 | Compatibility | If Fax is sent or received abnormally due to disturbance on telephone line, try to switch to VOIP compatibility mode.
12 | Country / Region | To adapt to different telephone lines in different countries, settings on different countries or regions are needed.
13 | Fax Report | You can use the options in Fax Report to print the Fax report as you need.
14 | Active Job | Query for the list of all Faxes for Delay sending and you can press the Cancel button to delete a Delay sending job.
15 | Communication record | Inquire the latest 30 times of Fax sending/ receiving.
16 | Contacts | You can edit the contacts, group numbers, and print the contacts as well as the list of group numbers from Contacts.

10.3. Fax Functions

10.3.1. Send Fax

10.3.1.1 Auto fax sending

1. Put an original on the glass platen or into the ADF (please see Chapter 2.5 for how to put an original).

2. Click “Fax” button in control panel to enter fax functional interface, enter fax number through numeric keys.

3. Click “Fax” button to scan document.

4. Fax will be sent automatically after scanning.

| Note: | • In order to prevent damage to this product, do not use a manuscript with correction tape, correction fluid, paper clips or staples on it. In addition, do not load photos, small manuscripts or brittle manuscripts into the automatic document feeder.

10.3.1.2 Manual fax sending

1. Put an original on the glass platen or into the ADF (please see Chapter 2.5 for how to put an original).

2. Click “Fax” button in control panel to enter fax functional interface.

3. Click “Hands free” button or pick up the telephone receiver, enter fax number.

4. Re-click “Fax” button after hearing the fax warning tone to confirm to send.

• If the called party answers the telephone, both parties can make a voice communication. Click “Fax” button after hearing the fax warning tone of the called party to confirm to send fax.

10.3.2. Receive Fax

You have two ways to receive Fax, and the default for the printer is Fax mode.

Fax mode: determine each call from the calling party as a fax. When arriving the ring count set, it gives fax receiving signals and receives the fax automatically.

Telephone mode: define each call from the calling party as a telephone call, it is required to answer the telephone manually, then click “Fax” button in control panel to receive fax.

10.3.2.1. Auto receiving under fax mode

In receiving the fax, the machine answers the call with the set ring count and then receive the fax automatically. The ring count defaults to 4 times.

Please refer to Chapter 10.2 to modify ring count.

To adjust the ring volume, please see Chapter 12.1.8 .

10.3.2.2. Manual receiving under telephone mode

Under telephone mode, there are 3 ways to receive a fax when there is a fax call:

1. Click “Fax” button in control panel to allow the printer to receive fax.

2. Put down the telephone receiver or click “Hands free” button in control panel, then re-click “Fax” button to allow the printer to receive fax.

3. Use remote receiving method (only for external telephone), and after picking up the receiver, press "*90" on telephone panel and then the machine begins to receive.

| Note: | • The default remote code is “*90” which can be modified by users through “Fax”-“Fax setting”-“Receive set.”-“Remote code”. • Received fax job may not be printed in case of low cartridge, please renew cartridge or turn “Continue to print in low cartridge” function on in fax receiving setting.

10.3.3. Set the compatibility of interference VoIP telephone line

If the fax is sent or received abnormally due to interference to telephone line, please improve the fax receiving and sending with the following methods.

1. Switch to VOIP Compatible mode with panel setting.

Please follow steps below to set :

1. Click “Fax” button in control panel, then click “Setting” button to enter “Fax setting” interface.

2. To shift to VoIP compatible mode, click “General setting-Compatibility”, select “VoIP”.

3. Try to resend the fax in off-peak hours.

4. Consult your VoIP provider on if the network setting on fax transmission could be optimized.

10.3.4. Other Fax Functions

1. Group Sending

This printer supports sending one original to several fax numbers, with the ability of up to 20 fax numbers sent to at the same time.

2. Delay Sending

You can enable Delay sending of Fax through the Control Panel. When this process is complete, the printer will scan the document to the memory, and get back to Ready state.

3. Active Job

You may check or delete the delay sending jobs stored currently with the "Active Job" menu.

4. Receive and forward

Fax may be forwarded. Forwarding fax to another fax or designated Email address is supported.

1) Forward to Fax

Select “Fwd to fax”, input and confirm receiver's Fax No. When fax job is received, the product will dial preset Fax No. and forward the fax job. If forwarding fails due to line occupation, faults and other causes, the forwarded content will be automatically printed in one copy for backup (If re-dial is set, it prints after re-dial).Select “Fwd & Print”, to enable auto printing of all forwarded to fax.

2) Fwd to Email

Select “Fwd. to Email”, input and confirm Email address. When fax job received, the product will send the fax file to the Email address as an attachment. The forwarded content will not the automatically printed in case of Email faults or network problem.Select “Fwd & Print”, to enable auto printing of all forwarded to Email.

| Note: | • Consult network administrator for network settings of fax forwarded to Email. • Forwarding of fax to Email may fail due to Email accounts setting, Email server setting, anti-spam and other network reasons. No fax file may be auto printed for backup. It is recommended to select “Fwd & Print”. • See Chapter 6.2.3.1 for SMTP Settings of the Email Server.

5. Automatic Redial

If the number you have dialed is busy or is not responding when you send a Fax, the machine will automatically redial the number. You can set the redial attempts and interval.

6. Auto Shrink

When the paper size of the received Fax does not match the size specified in the printer, the received Fax will be shrinked according to the user-defined paper size to match the paper size in the printer.

If you disable the Auto Shrink option, the Fax will be printed at full size across multiple pages. Auto Shrink is turned on by default.

| Note: | • Make sure that the default paper size setting is consistent with the size of the medium loaded in the paper tray. • Receive in memory: in case of paper out or paper jam, This printer supports storing all faxes under receiving into its memory automatically; after handling the paper out or paper jam, it will print all of them automatically.

7. Speed dial

You may edit the quick-dial and group-dial numbers in the address book for quickly dialing in sending a fax.

1) Speed Dial Number

Click “ ” button in fax interface to enter search interface, enter speed dial to allow the system to search automatically. If the speed dial has been saved, related Info. will display, then click “Fax” button to make a fax; if not, it says this is a null number. 200 speed dials can be saved at maximum.

2) Group Dial Number

Click “ ” button in fax interface to enter “Contacts” menu, select “Group call”, select one group in group call interface, click “Group dial” to make a group fax. 10 group dials can be saved at maximum, 99 numbers for each group at maximum.

10.4.PC-Fax

PC-Fax function allows you to send a document from your computer as a Fax.PC-Fax supports Windows system only. In this chapter, a Word file is taken as the example to show you how to operate.

10.4.1.Sending Fax with PC-Fax

1. Open the document to be faxed.

2. Click "File" and then "Print".

3. Select a printer named after the end of Fax and then click "Printer Properties"; next, set "Paper" and "Quality" of PC-Fax sending on the "Fax Settings" popup.

4. Click "Print" to present the "Send Fax" interface.

5. Enter the Name and Fax Number, then click Add to recipient list; If you want to send the Fax to multiple addresses, you can continue to enter their Name and Fax Number, then click Add to recipient list.

6. Click Send to start sending the Fax.