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## Saving Gallery Windows

### About Saved Galleries in Portfolio 5.0

Portfolio 5.0 represents an exciting new approach to galleries. Previously, Portfolio galleries were considered static, or unchanging. Galleries are now treated as dynamic documents that can be changed over time. The result is that Galleries are easier than ever to create, modify, rearrange, update, and customize.

When a new gallery window is opened, or when a Find is performed that displays the found records in a new gallery, the name “Untitled” is displayed in the title bar of the Gallery window. “Untitled” gallery windows are numbered in the order in which they are created. For example, after doing multiple different searches with each result displayed in a different window, you might have a number of galleries named “Untitled 1,” “Untitled 2,” etc. Only unsaved galleries will have the term “Untitled” in the window’s title bar.

Once a gallery is saved, the window title bar changes to display the name of the Saved Gallery. If any changes are made to the gallery after it has been saved, an asterisk (*) is appended to the name. This gives you a visual clue that the Saved Gallery has been modified, either by a change in the record set or the layout.

If you make changes to a Saved Gallery, when the Gallery is closed you are prompted with options about saving those changes.

Save: Overwrites the current Saved Gallery.

Cancel: Returns to the Gallery.

Save As...: Allows you to save the changes to a new Gallery name, preserving the previously saved gallery intact.

Don’t Save: Discards the changes and closes the Gallery.

### Saving Galleries

Tip: Saving Galleries requires Publisher or higher level access to the open catalog.

Tip: You can quickly save the currently active gallery using the standard system Save command [Command+S (Mac OS) or Ctrl+S (Windows)].

To Save a Gallery:

1. Make sure the Gallery window contains all the items you want (to also customize the view, see page 99).

   You can use the Find function to change the contents of the current Gallery window, or to create a new window, or you can copy or drag and drop items from other catalogs, other Galleries, or even add new items.

2. Sort or manually reorder the Gallery items exactly as you want them to appear.

3. Choose “Save Gallery” from the Window menu, or press Command+S (Mac OS) or Ctrl+S (Windows).

   The “Save Gallery” dialog box is displayed.

4. Enter a name for the Saved Gallery, then click “OK.”

   Your Saved Gallery will appear on the Saved Gallery list on the Window menu, and on the Galleries palette.

Deleted Items in Saved Galleries

If items in a Saved Gallery window are deleted from the Catalog, the items will still be displayed when the Saved Gallery is opened. The thumbnail will be indicated as “Item Deleted.” To eliminate the missing items from the Gallery, choose Refresh from the View menu [Command+Option+U (Mac OS) or Ctrl+Shift+U (Windows)] then resave the Gallery.