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## Searching the Catalog Using Find Options

You can search for catalog items by examining the items in any of the Gallery views, or you can speed your search using Portfolio’s Find function. You can search any field, including Custom fields and keywords.

You will probably find that you will use different search strategies at different times. For example:

- If your catalog is small or you’re looking for ideas, you might start by looking through everything the catalog contains.

- If your catalog is very large or you have a general idea of what you’re looking for, you might want to look only at items related to a particular subject or concept, or of a particular file type.

- If you’re in the final stages of a job, you probably know exactly what items you need.

Portfolio can display the results of the search in the current Gallery window (completely replacing the previous contents, if any), or in a new Gallery window.

To open the Find window:

- Click the Find button on the toolbar.

— or —

- Choose “Find” from the Catalog menu.

— or —

- Press Command+F (Mac OS) or Ctrl+F (Windows).

To display the entire contents of a catalog:

- Choose “Find All” from the Catalog menu.

— or —

- Open the Find window and click the “Find All” button.

— or —

- Open the Finds palette (View > Show Finds) and click "Find All"

— or —

- Press Command+' (Mac OS) or Ctrl+' (Windows)

To find specific items in a catalog:

1. Open the Find window.

   Portfolio opens the Find window and displays the default saved Find.

2. Use the Find window to describe what you are looking for, then click “Find.”

3. Portfolio lets you search for various attributes of an item, including filename, keyword, file size and so on. See the Search Criteria Options table for a description of the attributes you can use in your search.

   Found items are displayed in the Gallery window, replacing the items there. You can elect to have the found items displayed in a new Gallery window by clicking “Display results in new gallery” option before you initiate the Find.

Tip: Since Portfolio stores all the information about an item (including its thumbnail) you do not need to mount volumes referenced in the catalog in order to search for and view them. When you attempt to Preview or work with the original item in any way (such as dragging and dropping it into another application), Portfolio will prompt you to mount the volume where the original item is stored, if it is not already mounted.

See also:

The Find Window.