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## Converting Cumulus Catalogs (Mac OS)

To import an existing Cumulus catalog you will need to export the catalog database in Cumulus, then import those records into Portfolio.

To convert a Cumulus Catalog:

In Cumulus:

1. Select the records you want to convert to Portfolio, or choose “Select All” from the Edit menu to select the entire catalog.

2. Choose File > Export Record...

3. Specify a file name and location where you want to save the Export file.

In Portfolio:

4. Either open an existing Portfolio 4.0 catalog, or create a new Portfolio catalog.

   The import process can import records into either a new or existing catalog.

5. Select Publisher access level or higher (Catalog > Access > Publisher).

6. Choose File > Import > Cumulus Database...

7. From the Open file dialog, locate and select the Export file you saved in step 3, then click “Open.”

   Portfolio will display a progress bar while it converts the records into its own format. Note that the original source files do not have to be available during the conversion process.

   Fields from the Cumulus database are imported as indicated in the table on the following page.

Cumulus field name | Match field to | Portfolio field name
Record name | -> | Filename
Notes | -> | Description
Categories | -> | Keywords
File Size | -> | File Size
File | -> | Path
Program | -> | Creator Mac
Type | -> | File Type Mac
Vertical Resolution | -> | Vertical Resolution
Horizontal Resolution | -> | Horizontal Resolution
Height | -> | Height
Width | -> | Width
Created | -> | Created
Modified | -> | Last Modified
Cataloged | -> | Cataloged
Modified | -> | Last Updated
File | -> | Volume

Cumulus Fields not Imported into Portfolio:

- Color Mode (Cumulus’ color modes do not match the color modes used by Portfolio)

- Status

- User Name

Additional Notes:

1. The Portfolio field Zone Mac is populated if the path points to a different AppleTalk zone.

2. The Portfolio field Extension Win is generated based on the filename (the same way Portfolio generates it when cataloging).

3. The thumbnail is imported at whatever size it was saved in Cumulus.

4. The Portfolio fields “Thumbnail Size” and “Color Mode” are left blank. To populate this information, the Portfolio records need to be updated with the Regenerate Thumbnail option enabled. This will also reset the thumbnail to a standard Portfolio size, which could result in space savings in the catalog. See Updating Catalog Items for additional information on Updating records.